MINUTES OF THE
1. CALL TO ORDER The regular meeting of the Board of Directors of the Scotts Valley Fire Protection District was held on Wednesday, February 14, 2007 at the City of Scotts Valley Council Chambers. Vice-Chair Jane Armstrong called the meeting to order at 7:00 p.m. 1.1 Pledge of Allegiance 1.2 Roll Call A. Directors Present: Directors Armstrong, Clark, Art Smith, and Walsh 2. ORAL COMMUNICATIONS 3. AGENDA AMENDMENTS 4. SPECIAL PRESENTATION 4.1 Badge Pinning of Chris Stubendorff for Promotion to Engineer/Paramedic Chief McMurry introduced Chris Stubendorff and Chris’ parents Carol and Dick Stubendorff. Dick Stubendorff did the honors of pinning the Engineer badge on Chris in the brief ceremony. The Board congratulated Chris on his promotion to Engineer/Paramedic. 5. CONSENT CALENDAR 5.1 Minutes: Approve Regular Board Meeting Minutes of January 10, 2007
General Fund: $ 49,105.30 5.6 Approve Payment of $ 25,231.08 to the Santa Cruz County Elections Department for the June 2006 Primary Election Costs On motion of Director Clark seconded by Director Walsh the Consent Agenda was approved by the following vote: AYES: Armstrong, Clark, Art Smith, and Walsh NOES: None ABSENT: Alan Smith 6. INFORMATION ITEMS 6.1 Santa Cruz Hazardous Materials Interagency Team Annual Report Battalion Chief Tim Theilen presented the Santa Cruz Hazardous Material Interagency Team Annual report highlighting the following items:
6.2 District Newsletter Director Clark reported that the newsletter is now in draft form and will be sent out to board members and staff for comments. The completed newsletter is expected to be mailed to district residents around March 1, 2007. 7. ACTION ITEMS 7.1 Presentation from Financial Consultants Regarding Certificates of Participation (COPS), Discussion/Action Mr. Bud Levine Mr. Ravi Chitkara of Wulff, Hansen & Co presented a COPs Financing Analysis to the Board. The analysis outlined three different sources and uses of funds scenarios. Mr. Levine also presented an analysis of projected fire station fund balances and project costs. Mr. Ray Haight, Municipal Bond and Securities Counsel, joined in the discussion stating that they would answer any questions that the Board may have. Mr. Levine stated that he is willing to run any other scenarios for the Board at their direction. The Board discussed the cost rates, the Glenwood property loan, the goal to build a new fire station and the costs of construction now and in the future. Consensus of the Board is to set a Finance and Planning Committee meeting to discuss forward projections on the budget and bring it to the Board for discussion. The Board thanked Mr. Levine, Mr. Chitkara and Mr. Haight for their presentation. Chief McMurry gave a brief review of the District’s Financial Audit for Fiscal Year 2005/2006. On motion of Director Clark seconded by Director Art Smith the Scotts Valley Fire Protection District Financial Audit for Fiscal Year 2005/2006 was approved by the following vote: AYES: Armstrong, Clark, Art Smith, and Walsh NOES: None ABSENT: Alan Smith 7.3 Approve and Execute the Agreement with the Central Coast Critical Incident Stress Management Team for Employee Assistance Program Services, Discussion/Action Chief McMurry reported on the agreement with the Central Coast Critical Incident Stress Management Team for Employee Assistance Program Services. Chief reported that the group is the same group that the district uses for Critical Incident Stress Debriefings. The program allows supervisors to direct employees when professional counseling is needed due to family issues, substance abuse, personal finances or other changes in behavior that impacts work. The employees can also self initiate services when they determine a need. The scope of services in the agreement includes up to three counseling session for employees and their family members. Chief McMurry stated that the Organization and Personnel Committee reviewed and supported the agreement. After a brief discussion, the following motion was made: On motion of Director Clark seconded by Director Armstrong the Agreement with the Central Coast Critical Incident Stress Management Team for Employee Assistance Program Services was approved by the following vote: AYES: Armstrong, Clark, Art Smith, and Walsh NOES: None ABSENT: Alan Smith 7.4 Approve the Revised Policy 1600: Purchasing; to Increase the Staff Authority for Settling Financial Claims for up to $50,000, Discussion/Action Chief McMurry gave a brief background on Policy 1600: Purchasing that speaks to a limited authority set by the Board for District staff to settle claims for payment. Chief reported that previous limits were set at $25, 000; however, with an increase in health insurance rates, the bill is over the limit and requires Board approval before payment. Chief stated that by amending the policy to a $50,000 limit staff will be able to pay in a timely manner without waiting every month for Board approval. Director Armstrong requested the policy is amended to reflect the following corrections:
On motion of Director Armstrong seconded by Director Clark the Policy 1600: Purchasing, to increase staff authority for settling financial claims for up to $50,000 as authorized in the California Government Code was approved as amended by the following vote: AYES: Armstrong, Clark, Art Smith, and Walsh NOES: None ABSENT: Alan Smith 8. Committee Reports 8.1 Organization and Personnel Committee Report – Directors Richard Clark and Art Smith Director Art Smith stated that the Organization and Personnel Committee met on February 5, 2007 to discuss negotiations. No action was taken. 8.2 Planning and Finance Committee Report – Directors Jane Armstrong and Richard Clark Director Clark stated that the Planning and Finance Committee met on January 30, 2007 to review the revenue and expenditures report for the first half of the fiscal year. The District warrants were reviewed and documented for the month of January by Director Clark. 8.3 Facilities and Equipment Committee Report – Directors Alan Smith and Jon Walsh Director Walsh reported that the Facilities and Equipment Committee met on January 31, 2007. The committee discussed the Erba facility sprinklers system and the Glenwood facility driveway. Director Walsh stated that the Committee discussed a new duty chief vehicle and a new type three fire engine. No action was taken. 8.4 Chiefs Report – Chief McMurry
9. CORRESPONDENCE Director Clark stated that the Board needs to draft a response to Mike Pasquini’s letter to set up a meeting. 9.2 Letter from Patrick McCormick, LAFCO Executive Officer, dated February 5, 2007 Regarding Nominations for LAFCO Commissioner The Board received and filed the correspondence. 9. REQUEST FOR FUTURE AGENDA ITEMS Chief McMurry stated that he will have drawings and bids for the Glenwood Driveway project for the March agenda. The meeting was adjourned at 8:40 p.m.
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